How to use this form

Conveners of an outing or activity are required to complete and submit this form. It will be sent to the Outings Facilitator and the Interest Groups Facilitator.

The Outings or Interest Groups Facilitator will then seek approval to run the event from the Management Committee either:

  • at the next scheduled meeting OR
  • via email if a short timeframe for approval exists.

On approval, the Outings/Interest Group Facilitator will:

  • make detail adjustments if required,
  • contact the Convener to advise re approval status and changes, if any, and
  • forward the approved text via email to the web publishers to be advertised to members.

For more information about the Convener’s roles click here

Remember the 4 W’s – What, Where, When, Who.

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Your submission has been sent

What is it? What is the name of this outing or event?

If payment is to be made via the Treasurer, include bank payment reference.

Format: “yoursurname CODE” with no dash, slash, special characters or punctuation. CODE should be 3-5 characters in length.

What is it? Please provide a short description of the event.

Where is it? Include full details of where to meet and how to get there and back. (eg. Public Transport, Car)

Accessibility Is there a minimum standard of fitness required or terrain that may be difficult for some participants?

When is it? Include the date and time. (eg. Monday, 6 February 2023 at 10:45am)

Cost where applicable (eg. $25.00) – Include details of what the cost includes.

Payment information (eg Payment to Treasurer, Cash payment to provider on the day etc)

If payment is to be made via the Treasurer, include bank payment reference.
Format: “yoursurname CODE” with no dash, slash, special characters or punctuation. CODE should be 3-5 characters in length.

Specify limit of numbers that can attend (if applicable)

URL link to information on the internet (if applicable). Check link before sending.

Images – important when supplying photos to the web administrators.

The ideal size is 1,200 pixels wide. The minimum size is 800 pixels wide, but larger images will look better when the followers click to expand the image.

Images (if applicable) original or royalty free only (do not download images from the internet, copyright issues). Sent them via email to the Web Administrators as the form does not support uploading images.

Style and formatting used on the Website
  1. Date and time eg. Monday, 6 February 2017 at 10:45 am or 06/02/2017
  2. Currency dollars and cents – eg. $25.00
  3. No abbreviations such as mins, St, use minutes, Street
  4. Probus websafe colours in use:
    • Black (Main colour used for headings and main body text)
    • Blue (Second colour used for headings sometimes)
    • Amber (Third colour used for headings sometimes)
    • Red (Fourth colour used only to emphasise a message)